Dealers’ Room FAQ

Version 2023.06.08

Please read this FAQ if you are interested in being a dealer at Pemmi-Con in Winnipeg, Manitoba, Canada. You will be expected to abide by the information and rules presented here if you are accepted into the Dealers’ Room. Please do not start your application until you have read this FAQ entirely! There are changes from previous years you need to be aware of. You will be further required to be compliant with the Pemmi-Con Code Of Conduct, which includes the COVID-19 policy. Please note that this FAQ is a living document and will be updated periodically to reflect new information and deadlines. Check here first.

What, where, and when is Pemmi-Con? 

Pemmi-Con will be held over 20-23 July 2023, in the Delta Hotels Winnipeg and the RBC Convention Centre, in Winnipeg.  The convention center address is:

RBC Convention Centre
375 York Avenue
Winnipeg MB  R3C 3J3 

It is in the heart of Winnipeg, well-served by public transit, and within easy walking distance of restaurants, brewpubs, shopping, museums, historic sites, gardens and parks with great public art.

Yes, but where will the Dealers’ Room be?

It will be in Hall D of the RBC Convention Centre.

Why be a dealer at Pemmi-Con?

Pemmi-Con, the official name of the North American Science Fiction Convention this year, is a general interest science fiction convention, designed to be a “big tent” in the tradition of the World Science Fiction Convention (Worldcon), its larger sibling. Our members can afford to travel, and we will have attendees from all over the world. Currently about 70% of members are from the U.S. Many of our members attend a Worldcon or NASFiC every year, enjoying the fact that each year these conventions are hosted by different cities. Our members are fans of the science fiction and fantasy genre and tend to have multiple interests — science, gaming, literature in all its forms, music, etc. They come to discuss science and genre topics, admire the work of genre creatives (artists, authors, musicians, costume designers), have their book autographed, see their friends, and shop. We expect attendance to be 600-1000.

How do I start my application to be a vendor?

You may apply for spaces in the Dealers’ Room at the link provided at the end of this FAQ. Please do not skip ahead to start your application until you have read this FAQ entirely! 

If I have questions about the Dealers’ Room.  Who do I talk to?

Your Dealers’ Room coordinator is Mieke Citroen. Email the dealer team ( if you need assistance or have any questions.

How do I find out which authors are coming to Pemmi-Con?

Once the schedule has been published, the names of some authors who are attending can be found on the program participant list. 

What will the hours be?

The Dealers’ Room will be open to members of Pemmi-Con during the following hours.

Thursday July 20, 202312 Noon – 6 PM
Friday July 21, 202310 AM – 6 PM
Saturday July 22, 202310 AM – 6 PM
Sunday July 23, 202310 AM – 3 PM

Dealer’s room will be open to dealers 1 hour prior to and 30 minutes after convention hours. This means you have to be out of the hall at 6:30 PM. 

Load-in hours are preliminary and may change:

Wednesday July 19, 202311 AM – 8 PMLoading Dock available
Thursday July 20, 20239 AM – 12 NoonLimited Loading Dock access

More detail will be in the Move-In Information letters that will be sent to all accepted Dealers closer to the start of the convention.

What will space cost?

Pemmi-Con will have tables available for dealers. Tables are 6’ x 2’ and cost CAN$100 each.

  • Tables include 2 chairs as part of the cost.
  • Everyone who is in the Dealers’ Room after 12 noon on Thursday, July 20, 2023, until the end of Pemmi-Con, must have a membership. There are no exceptions. You may bring assistants to move in prior to opening and move out after closing without purchasing memberships for them. Plan to have them leave when the con opens to attendees.
  • There will be NO table cloths or cover cloths available. You will have to provide your own.

How do I pay for dealer space at Pemmi-Con?

Pemmi-Con requires a full payment per space requested. Payments must be made at the time of application; no applications for the Dealers’ Room will be considered unless payment is made. Please note that payments do NOT constitute acceptance of your application nor are you guaranteed the space(s) you applied for. If you are not accepted into the Dealers’ Room (most likely because we sold out) you may be invited to the waitlist for future acceptance. This is also addressed further down in this FAQ.

At the end of the application there will be a link to Pemmi-Con’s payment link. When you select “Dealers Room Tables” please purchase the same number of tables you requested in the application.  If you need discounted dealers memberships please also purchase those from the same page; however, you may buy them later so long as you buy them by July 6, 2023.  No discounted dealers memberships will be available after that date.   The maximum number of discounted memberships is 1 for each table plus up to 3 extra per DEALER.

We are working on an option to pay via mailed cheque. If that is the only way you can pay, please email the dealer team ( Your application will be pending until your payment is received by the Treasury team.

What do Canada, Winnipeg and the province of Manitoba require from me to be a dealer at Pemmi-Con?


As a US dealer, what extra steps do I need to take to sell at a Canadian Dealers’ Room?

We now have a broker: Consult Expo ( Note that while dealers may use the broker you may NOT use the consolidated shipment option; this is only for Exhibits and Art Show. 

What about Shipping and Receiving?

The Delta Hotels Winnipeg will provide instructions for shipping and receiving packages to the hotel.  The hotel website is here: Delta Hotels Winnipeg. The WCC/RBC Convention Centre does NOT accept deliveries of exhibitor’s displays or materials; rather, these would need to be shipped to our decorator.  Our decorator contract will not be finalized until June and interested dealers should check back or email for further information.

When do applications close and when do acceptances go out?

We are accepting dealers on a first-come, first-served basis and accepting only full payments for space.  We will respond within 7 days but that may not include acceptance – see the juried/curated section further down.  As we are on a compressed time schedule we will continue to accept applications as space allows.  Once the Dealers Room is full we will update this FAQ accordingly.

I already have a membership to Pemmi-Con. Can I use that one or do I have to buy a special Dealer one?

Everyone who is in the Dealers’ Room after noon on Thursday, July 20, 2023, must have an Attending membership. This includes the discounted memberships available with your Dealers’ Room table. We are including discounted membership(s) in the Dealers’ Room fee structure as a courtesy recognition of the special relationship dealers have with Pemmi-Con. There is no intention of forcing anyone to buy extra memberships but our structure requires that everyone have a membership.

If you already have an Attending membership(s) and wish to apply for tables in the Dealers’ Room please fill out the application at the end of this FAQ and in the “If your membership needs aren’t addressed in the above questions please ask about them here” section let us know that you already have memberships so we may update our records accordingly. 

I have bought/are planning to buy additional memberships for my dealer space that I don’t have specific names for. What is the voting status for these memberships?

All of the memberships obtained through Dealers’ Room space come with voting rights for the Site Selection provided that they are in an actual person’s name. If they are “generic” (e.g. Table Bunny #1) the membership can only be used as “no preference” for site selection. If a membership is updated with a person’s name then the above restrictions are lifted. If a membership that’s been updated with a person’s name is transferred to another person the voting rights transfer if they have not been already used.

I need more memberships for my dealer space(s). Can I get more discounted memberships?

Yes, up to 3 extra memberships can be purchased at the dealer rate of CAN$150 per DEALER. The application will direct you on how to accomplish this. If you decide to add more memberships after your application is accepted please email the Dealers’ Room coordinator (  for instructions. Additional memberships will be CAN$150 each and need to be purchased at least 2 weeks before the convention begins in order to receive this rate. These 3 memberships are in addition to the one per table bundle membership.

What happens if I need to withdraw from being a dealer at Pemmi-Con?

As we are accepting dealers on a first-come, first-served basis and NOT accepting deposits, only full payments, we are not in a position to offer refunds for dealers space or memberships.  We apologize for the inconvenience.

What can I sell at Pemmi-Con?

Pemmi-Con is about science fiction and fantasy; your merchandise should reflect that focus. If you are unsure of whether your merchandise is appropriate please email and ask! Over the years Worldcon and NASFiC Dealers’ Rooms have seen both flat and 3D art, clothing, costumes, props, jewelry, games, t-shirts, makeup, nail art supplies and collectibles as well as books, comics and graphic novels. Please contact us ( if you have any questions about your merchandise.

What can’t I sell at Pemmi-Con?

These include, but are not limited to:

  • Intimate personal services. Fully clothed chair massage is okay but body piercing and tattoos are not.
  • Unlicensed/bootleg merchandise (includes 2D art).
  • Food and/or drink for immediate consumption.
  • Things on fire. Unlit candles, torches, helpers and incense sticks are acceptable; do not burn any of these in your space.

This list will be updated as we find out more. Other convention facilities have prohibited stickers, balloons, glitter, and chewing gum and we may be subject to any of these. Please email us ( if you have any concerns about your merchandise. There are items that you can’t sell at Pemmi-Con and if you are found to have forbidden items for sale you will be directed to remove them from view or you will be removed from the room without a refund. Pemmi-Con staff decisions are binding and final.

What does “juried” or “curated” mean in the context of this Dealers’ Room?

Pemmi-Con Dealers’ Rooms are provided as an attraction and service to attendees. In order to achieve these goals dealers are selected based on several criteria. One of our biggest considerations is the appropriateness of merchandise to convention focus and we jury on that basis. As Pemmi-Con has a literary focus booksellers carrying science fiction and fantasy titles feature prominently in the Dealers’ Room. Another consideration is a balance of merchandise available to attendees. No one is happy if the room has 80 T-shirt dealers! We curate the selection of dealers to ensure that there is an appropriate amount of choice in categories of merchandise. Occasionally there are more applicants in certain categories than the room can support. If it becomes necessary to not accept a dealer for that reason that decision is not made by one person, but by the entire team. 

I can’t make it but I have a friend who can take my space. Can they just come instead of me?

No. Subletting is not permitted. Pemmi-Con reserves the right to approve dealers for the Dealers’ Room and will remove dealers who were not approved to be in the room without refund. Please email us ( if you have concerns about this issue.

This does not mean that you can’t appoint an agent to sell your items in the Dealers’ Room. If you send someone as your representative to sell the merchandise you were accepted into the room with, let us know who that person is and we will update your paperwork to reflect this information.

Can I share space with another dealer at Pemmi-Con?

Yes. The application will direct you on how to accomplish this.

I sell adult items (marketable to those 18+). Can I be a vendor at Pemmi-Con?

Maybe. The Dealers’ Room is balanced to provide attendees with a range of merchandise that is generally deemed to be appropriate to our genre interest. Your merchandise should reflect that. If you are selling adult items (this includes drawings of naked people and BDSM items) you must agree to the following:

  • It is your responsibility to ensure that children do not have access to any adult items. This can be done by checking ID before allowing patrons to look in an enclosed box or area or some similar setup.
  • If we hear or see that you have adult items that are easily visible to children, you will receive one warning (since your definition of adult items may be less strict than some of our attendees) and will be expected to rectify the situation immediately after receiving your warning.
  • If you require a second warning Pemmi-Con staff reserves the right to either mandate how you rectify the situation or to remove you from the Dealers’ Room without refund.

I sell weapons. Anything special I must do?

Yes. Weapons can only be handled by customers who are 18+. All sold weapons must be securely wrapped for customers prior to leaving your table. No brandishing, waving about or sparring with weaponry is permitted at Pemmi-Con and this applies to Dealers’ Room merchandise. No firearms or ammunition (this includes arrows) may be sold in the Pemmi-Con Dealers’ Room.  Any dealer wishing to sell weapons also must comply with the Pemmi-Con weapons policy:

I sell music. Anything special I must do?

Yes. Please plan to play well with your neighbors by providing headphones for your listeners or make sure your neighbors aren’t inconvenienced by your volume. The Pemmi-Con staff reserve the right to limit your sound levels to headphones.

I sell food and/or drink not for immediate consumption. Anything special I must do?

Yes. If you offer samples of your merchandise you must supply a trash receptacle convenient to your space for your patrons to dispose of any garbage. You will not be able to use any device to heat or reheat items for consumption. This section will be updated further as more information becomes available or a dealer needs more assistance.

Will there be Internet connectivity and/or electricity for Dealers and what will it cost?

Yes to both. Power will be available for an additional cost.  You will be notified of the amount and where to remit payment. Power drops will be handled by the convention center agency.

The RBC has free WiFi, 10Mbps at no charge. 

Can I have wall space?

No.  The layout of the Dealers Room is islands with large aisle and does not use wall space in this context.

I didn’t get in.  Can I  waitlist? 

Maybe.  If you were not accepted in the Pemmi-Con Dealers room it probably means that we ran out of space for your category of merchandise in the Dealers’ Room or we ran out of space in general. It does not mean we have any issue with you or your merchandise. In order to facilitate a good experience for our attendees and our dealers, we balance the amounts of various kinds of merchandise and some categories have more competition than others. While we hope that everyone who applies and is accepted can attend, real life happens and a certain number of cancellations usually occur. If you are interested in being on a waitlist please email us ( and indicate this along with your latest acceptance date you can accommodate.   If space opens up we will contact you with as much notice as possible to accept your application.  As we will be refunding non-accepted dealers within 7 days of determining this you will need to pay again.

I got on the waitlist but I still want to attend Pemmi-Con. Is there anything I can/need to do in regards to membership?

If you are planning on attending Pemmi-Con whether or not you are accepted as a dealer we encourage you to buy your membership through regular Registration as soon as possible to take advantage of the cost structure. If space should open up on the waitlist and you come to Pemmi-Con as a dealer, any overage of what you paid for your membership from the discounted dealers rate of CDN $150 will be credited to your space to ensure that your total for tables and memberships do not exceed posted prices for the same.

I want to present my items at Pemmi-Con but they’re not a good fit for the Dealers’ Room. Are there other places I may do this?

It depends on what you sell. If you create art or craft you may wish to consider the Art Show. If you are representing a club or organization you might be a good fit for Fan Tables.

How does the discounted dealers membership differ from a regular membership?

It doesn’t, other than being associated with a dealer space in the Dealers’ Room. Dealer memberships carry all the privileges that other memberships do. All of the memberships obtained through Dealers’ Room space come with voting rights for the Site Selection provided that they are in an actual person’s name. If they are “generic” (e.g. Table Bunny #1) the membership can be used only as “no preference” for site selection.

Why won’t a map or the location of dealers in the Dealers’ Room be put online or revealed until right before the convention?

The Dealers’ Room lineup changes more than most realize in the time leading up to the convention. In order to maintain flexibility, accessibility and appropriate dealer placement in the room (no one wants three t-shirt dealers in a row) we don’t publish exact placements until very late in the process. This allows for moving dealers without reprinting maps. We apologize for any inconvenience this may cause.

I want a specific space in the Dealers’ Room. Can I request that?

You can request this, just as you can request to be next to another dealer or similar. There is no guarantee you will get this. The Dealers’ Room layout is built on several different factors and the decisions made are for the good of the room as a whole. We will do our best to accommodate requests but unfortunately there are times where we aren’t able to give people what they want.

I don’t want to be open the entire convention. How can I pack and leave early?

If you aren’t planning to be open the entire time the Dealers’ Room is open to attendees please don’t bother to apply. The Dealers’ Room is a feature of the convention and attendees expect to be able to shop on the last day of the convention. It’s very difficult to maintain room critical mass for other dealers when there are empty spots in the rooms. Please don’t create this issue. If you decide to be that person you will not be permitted to use any wheeled devices while the Dealers’ Room is open to attendees and we will not stay later after closing to accommodate your leaving. You will need to move in the 30 minutes after closing or wait until the next day.

I need to park a large vehicle or truck. Where can I do this closest to the hotel?

This section will be updated closer to the convention.

What is the deal with hotel rooms?

Check the website for hotel rooms. The hotel room block opens well ahead of when dealers will know that they’ve been accepted. If you wish to secure a room, book one and cancel the reservation up to three days in advance if you decide you won’t be able to participate in Pemmi-Con.

How do I apply to be a Dealer?

The application is live now. Click here:

Pemmi-Con will be a gathering of many fandom communities! All the interests of the SF community will be welcomed and represented — literary fans, cosplayers, gamers, artists, writers, scientists, artisans, and so much more!

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